Master's Advising Guide:
General Steps in Ph.D. Advisement
A = Adviser
GSC = Department Graduate Studies and Research Chair
CA = Co-Adviser
GS = Graduate School
C = Graduate Student's Program/Dissertation Committee
S = Student
* Must be officially completed by Adviser
| STEP | WHEN/WHERE | FORM | A | CA | C | GSC | GS | S | OTHER |
| Inquiry | X | X | X | X | |||||
| Application | Send to Graduate Admissions Office.
Send Ltrs of Recommendation & Goals & Objectives to GSC |
X | X | X | X | ||||
| Admit/Reactivate | X | X | |||||||
| Appoint Temporary Adviser | X | ||||||||
| Register | X | Temporary Adviser | |||||||
| Select Adviser (and Co-Adviser if desired) |
Submit Program.
Adviser Notification Form Available from Temporary Adviser |
X | X | X | Temporary Adviser | ||||
| Assemble Program Committee (PC) | Available in Room 203AA | X | X | X | |||||
| Plan Program | X | X | X | X | |||||
| Request Transfer of Graduate Credit | Submit Request for Transfer of Graduate Credit Form to GSC
Form available in Room 203AA |
X | * | X | X | ||||
| Program Approval by PC (meeting optional but suggested) | X | X | X | X | X | ||||
| Submit Program Plan for Approval by GSC | Available in Room 203AA | X | X | X | |||||
| Program Approval by GSC | X | ||||||||
| Advisement on a Regular Basis | X | X | X | ||||||
| Arrange Location/ Time for Written and Oral Candidacy exam (CE) (refer to protocol) | X | ||||||||
| Request CE Questions | X | X | |||||||
| Notification of Written Oral Exam to GS | Available in Room 203AA | X | * | X | X | X | |||
| Notification of Written and Oral Exam to Committee | X | X | X | ||||||
| Conduct Candidacy exam | * | X | X | X | |||||
| Notification of Results of CE to GS and GSC | Submit Original to GS
Submit Yellow Copy to GSC |
X | X | X | X | X | |||
| Reformulate Committee for Dissertation | X | X | X | ||||||
| Approval of Dissertation Proposal | X | X | X | ||||||
| Apply to Graduate (apply for commencement/degree) |
By 2nd Friday of Quarter to GS | X | * | X | X | X | |||
| Submit Final Program with Checklist | During Last Quarter to GSC | X | X | X | X | X | |||
| Draft and Draft Approval of Dissertation | 2 weeks before defense to GS | X | * | X | X | X | |||
| Arrange for Time/Location of Oral Defense and Indicate on Draft Approval Form | X | ||||||||
| Notification of Oral Defense | X | ||||||||
| Conduct Oral Defense | * | X | X | X | |||||
| Report Results of Final Oral Defense | At least 2 weeks before commencement to GS | X | * | X | X | X | |||
| Approval of Ph.D. Document | At least 1 week before commencement to GS |
X | * | X | X | X | |||
| Submit Needed Information from Graduating Grad Ag Ed Students e.g.,. Grad Info Sheet, Summary of Research, Research into Practice, etc. |
Available in Room 203AA | X |
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